How To Control Reply-All Emails When Sending To An Email Group

We all love to share good news with everyone in our community, but sometimes, the reply emails from many people in everyone’s inboxes creates more noise than is necessary. There is a way to control the reply emails that are generated when you use a group email address to send out a message. You can use the Bcc, or Blind carbon copy (in some places it is called blind courtesy copy) option when sending emails to a large email group.  This allows the only the sender of a message to receive all replies to the original email message. This post isn’t to keep you from sending emails throughout the community, it is to make you more mindful of what you are sending and what impact reply-all emails can have on someone else’s inbox. In addition to email, be aware that we have a Google+ Community that is a good place to share information.

How to use the Bcc: when composing an email

When you begin to compose an email to an email group, the Bcc option will show up on the right side of the compose box.

Select Bcc in the compose box
Select Bcc in the compose box

Chose that link and and a new box will appear where you type in the email addresses you are sending the message to.

Type the addresses you want to send your message to
Type the addresses you want to send your message to

 

How To Change The Default Font Of Google Docs

A little known feature allows you to switch the default styling of your Google Docs, so you can customize your experience. This will save you time from constantly having to restyle your Docs or choose a new font when you start.

To change the default style of your Google Docs:

  1. Highlight a portion of your text that you would like to change to the new style
  2. In the menu bar, click on the drop-down next to Arial and choose your font
  3. In the menu bar, click on the drop-down next to Normal text and click the arrow next to Normal Text
  4. Click Update ‘Normal text’ to match
  5. Highlight the rest of your text, click on the drop-down next to Normal text, click the arrow next to Normal Text and select Apply ‘Normal text’

To save this font as default for your account:

  1. Click Format, Paragraph styles and then the Options gear at the bottom of the list
  2. Click save as my default styles

 

Add Events To Google Calendar From Gmail

If you do a lot of scheduling over email, it’s now a little bit easier to create events directly from your Gmail. Starting today, dates and times within emails are lightly underlined: click them to schedule that conference call or lunch date without ever leaving Gmail. If you do a lot of scheduling over email, it’s now a little bit easier to create events directly from your Gmail. Starting today, dates and times within emails are lightly underlined: click them to schedule that conference call or lunch date without ever leaving Gmail.

calendar

When you click on one of these underlined dates, you’ll be able to preview your schedule for the day and change the title, date or time of the event. Clicking “Add to Calendar” will do exactly that — add the event to your calendar, and for extra convenience, the calendar event will include a link back to the original email.

via: gmailblog.blogspot.com

Undo Send Email Messages In Gmail

If you make a typo or regret sending a message, you can undo the action by enabling the “Undo send” option.

This gives you the option to take back a message you just sent for up to 30 seconds. Turn on Undo Send by clicking Settings, and you’ll see a new “Undo” link on every sent mail confirmation. Click “Undo,” and Gmail grab the message before it’s sent and take you right back to compose.

Here’s how to set it up:

With Gmail open, click the gear icon in the top right and then select Settings.

Scroll until you find Undo Send. Check the box next to Enable Undo Send and select a cancellation period from 5-30 seconds.

 

Be sure to save- scroll to the bottom and click Save Changes.