Converting a document to a Google doc

If you’ve uploaded files to your Google drive, you may notice that you can’t edit them until they’ve been converted to a Google document.

Why convert to a Google document format?

Converting a file to Google Docs format allows you to edit, collaborate on, and share a doc online. You can decide to convert a file to Google Docs while you upload it or after uploading it. Google Drive gives you 5 GB for your synced and uploaded files. However, Google Docs and files converted to Google Docs format don’t take up storage space.

How do I convert a file to a Google doc?

First, open the document and click on “File”.
Second, click “Open with –>” and third, click “Google Documents”.
This will convert the file into a Google doc, which you can edit, share, or collaborate on. This creates a separate document from the original, so the original will still be in your Google Drive list if you need to access it.

It’s Easier to Organize Files in Google Docs

Google Docs now lets you move a file to a folder without using the Docs list. Just click the “folder” icon next to the title of the file and you can pick one or more folders. This works for documents, spreadsheets, presentations, drawings, PDF files and any other files.

 

Google uses the word “collection” instead of “folder” and that’s confusing for both Google Docs users and Google’s engineers. When you mouse over the new icon, the tooltip reads “folders”.

The new version of Google presentations

Whether you’re trying to wow your students with an end-of-trimester presentation or impress your classmates with an animated book report, the new version of Google presentations can help. You don’t need to do anything to upgrade to the latest version – we already have it up-and-running for you.

Check out some of the new features in the latest version of Google presentations:

  • Character-by-character collaboration: See updates in realtime as you edit presentations with other people.
  • Drawing on canvas: Draw organizational charts, flowcharts, design diagrams and much more right within Google presentations.
  • Transitions: Enhance your presentation with new ways to transition between slides.
  • Shape linking: Turn shapes within your presentation into hyperlinks to other slides, presentations, or external webpages.
  • Better animations: We’ve added new themes to make it easy to create show-stopping presentations.
  • Commenting: Collaborate with other people by adding comments to shapes, text or slides.

How can I open my older presentations in the new version?

In order to take advantage of Google Presentation’s newer features, you’ll need to manually copy older presentations into the new version of Google presentations. You can do so by importing slides.

Importing slides from another presentation

Importing slides is an easy way to reuse slides from an existing presentation (if you’d like to transfer slides from the old version to the new version of Google presentations, for example).

To import slides, follow these steps:

  1. Go to the File menu and select Import slides.
  2. Here, select a presentation that’s already saved in Google Docs or choose a presentation to upload from your computer. Click Select.
  3. Choose which slides in the presentation you’d like to import. Use the Select Slides: All option to quickly select all slides, or manually select slides that you’d like to import.
  4. Leave the box next to “Keep original theme” checked if you’d like to import your slides unmodified. Uncheck the box if you’d like the slides to fit into the look of your new presentation.
  5. Click Import to finish.

When importing slides from an older presentation, you’ll be creating a new Google presentation at a unique URL. You’ll need to re-share the new presentation with any previous collaborators. Eventually, Google will automatically upgrade older presentations to the new version.

The new version of Google presentations takes advantage of the most up-to-date technology, such as HTML5. For this reason, new Google presentations are only supported in modern browsers. For the best experience, we recommend using Google Chrome, which supports all of the new features in Google presentations.

Can I still use the old presentation editor?

All of your new presentations will be created in the latest version of Google presentations. Any presentation you upload and convert to Google Docs format will be converted to the latest version of Google presentations.

The old version of Google presentations will eventually be phased out, but you can continue to create presentations in the old version:

  1. Click the gear icon at the top right of the page in your Documents List and select Documents settings.
  2. On your settings page, uncheck the box next to “Create new presentations using the latest version of the presentation editor.”
  3. Click Save.

If you don’t copy your old presentations to the new version, they’ll continue to open in the old version for now.

An easy way to tell if you’re using the new version is to see if there is a red plus sign Add Slide Icon underneath the File menu. If there’s not, you’re using the old version of Google presentations.