Google Classroom Tips and Tricks

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Here is a list of some tips and tricks to enhance your Google Classroom experience.

Number your assignments

Use the Share to Classroom Chrome extension

Share to Classroom from a mobile device

Move posts to the top of the class stream

Email a student

Reuse a post

Archive a class

Number your assignments

This is a tip from Alice Keeler. She suggests numbering your assignments to help you and your students find the work in Google Drive needed for the assignment. It might be easier for you as the teacher to say to a student, “look for assignment #035.” or “you are missing #035, #042, and #043.”

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Alice recommends recommend you start each assignment with a 3 digit sequential number. The way a computer “alphabetizes” numbers clusters 1, 11 and 110 together and 2, 22 and 210 together. Always using a 3 digit number will solve this problem. So starting your assignment title with #001, #002, etc will help you and your students organize their work. Numbering the documents that go with the assignment will also help with organization.

Use the Share to Classroom Chrome extension

If you find content on the web that you would like to share with your students in Google Classroom, you can use the “Share with Classroom” Chrome extension. It is installed by default if you are signed into Chrome with your FCS Google account.

Clicking this icon sharetoclassroom next to your address bar in Chrome will give you a listing of all of your classes.

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Each class listed has an arrow for you choose what you would like to create for your Classroom. You can Make an announcementCreate an assignment, or Push the site you are on to students. To share a webpage, click Push to students > Push. The webpage instantly appears in the browsers of all active students and co-teachers in the class. Push to students only works when students also have the Share to Classroom extension installed which means this feature does not work on an iPad.

Create details

If you are making an assignment or an announcement, it works exactly the same as if you are creating the assignment on classroom.google.com.

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Share to Classroom from a mobile device

You can upload and share material from apps to Classroom on your mobile device. You can share links from other websites to Classroom on your iOS device.

  1. Locate the link on your device you want to share.
  2. Touch Share.
  3. Swipe across the screen and touch Classroom.
  4. By default, the next upcoming assignment is selected. If you want to change the assignment, touch and select another assignment.
  5. Touch Attach.

Move posts to the top of the class stream

By default, posts in the class stream are arranged in order of the date and time they are posted. The most recent announcement you post, assignment you create, or question you ask, becomes the top item in the class stream. You can change the order of posts in the class stream by moving any item to the top of the stream. However, it only stays at the top until the next post is created.

  1. Click the item in the class stream.
  2. Click options move to top
  3. Click Move to top.Note: When you move a post to the top of the stream, students get a notification by email or on their mobile devices if notifications are set up on their devices.

Email a student

You can email a student, multiple students, or an entire class at any time.

  1. Click the class that the student is in.
  2. Click Students.
  3. Check the box next to the student’s name, and click Email.
  4. (Optional) If you want to send a message to multiple students, check the box next to each student’s name, click Actions > Email.Note: When you send an email to multiple students, the default setting adds the addresses to the Bcc field. You can move students’ addresses from the Bcc field to the To field.
  5. A new email message box opens. Enter a subject and message and click Send.

Reuse a post

You can reuse any post—announcements, assignments, and questions—from a current or previous class. The post can be modified before you reuse it. For example, you might want to change the date it’s due. You can also use the same attachments and add new ones, if needed.

  1. Click the class.
  2. Click add.
  3. Click Reuse postScreenshot 2015-12-01 at 11.19.35 AM
  4. Click the class that has the post you want to reuse and click Select.
  5. Click the post you want to reuse.
  6. By default, new copies of all the original attachments are created. If you want to reuse the post with the same attachments, click Reuse.If you don’t want to use the same attachments, uncheck the Create new copies of all attachments box.
  7. Click Reuse.
  8. (Optional) Change any information in the post and delete or add attachments as needed.
  9. Depending on the type of post you are reusing, choose the relevant option: Post, Assign, Ask

Archive a class

At the end of the school year or a semester, you may want to archive a class to preserve the class materials, any assignments, and any postings to the class stream. You can still access any class files in Google Drive, but the archived classes are moved to a separate area to help you keep your current classes organized. An archived class can be viewed by you and the students in the class. However, when the class is archived, you can’t edit or add anything to the class until you restore it.

  1. On the class card Archive class, click options and select Archive.
  2. To confirm, click Archive

Facilitate Discussions With Google Classroom

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In our previous posts on Google Classroom, we explained an intro to Google Classroomhow to set up your Classroom page, how to create an assignment, and how to assess student work in Google Classroom. This post will go over the Ask a Question feature Google introduced in August. This feature allows teachers to ask, manage, and grade discussions within Classroom. Students only get to provide one answer per question.

Creating a question

Creating a question for students to answer is very easy. Just select the “+” at the lower right side of the screen and choose “Create question“.

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You will enter a title for your question and add a optional description of what you are looking for in students answers. You can also choose to have a due date or not. Not having a due date or providing a date far out in advance would give students a chance to add comments throughout the school year. Like an announcement or an assignment, you can also add materials to your question to help guide students’ answers.

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After you click the ASK button, you are presented with two options for students.

  1. If you want students to only leave their answers for your eyes only, uncheck the option to allow students to see each other’s answers.
  2. Also, you can allow students to edit their answers after they click submit from their Classroom page.

Both of these options can be changed after submitting your question.

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What students see

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  1. After student submits their comment to the question, they will see a green checkmark
  2. The student will see what they wrote as an answer
  3. They are provided a link to see their classmates answers. If you allow students to reply to other student’s answers, this link will allow them to see their classmates answers.
  4. If you allow students to edit their answers, this button will be visible.

Reviewing student answers

After you post your question, it will look just like the assignment or announcement types with the title of your question, the link to any materials, and the count of how many students have answered and not answered the question. Just like reviewing student assignments, you will see a similar screen for reviewing student answers.

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  1. Add a grade, if desired, for the student’s answer.
  2. This is the student’s answer to your question.
  3. View any replies by other students on this student’s answer. You can also add your own comments to a student’s answer for other students to see.
  4. Use the RETURN button to give students their scores.

This has been a review of how to use the “Ask a Question” feature in Google Classroom. This option is a great way to getting feedback, reflecting, or using exit-tickets. For more ideas of the types of discussions you can use in Google Classroom with your students, check out this post.

In the next post we will review how Google Classroom looks from a student’s perspective.

 

Assessing Student Work In Google Classroom

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In the last post, we went over the process for creating a announcements and assignments. In this post we will go over how to assess student work that has been turned in by your students.

Before we get started, Google Classroom allows you to assign work and collect it. What Google Classroom does not have is a gradebook. This allows you to use Google Classroom with whatever gradebook system you have. Google Classroom makes it easy to quickly provide students feedback either directly on their document by inserting comments or by leaving a comment in the grading list.

The Stream

For the assignment you are assessing, locate the assignment in the stream. Clicking on the assignment title will show you the list of all students enrolled in the class. Clicking on the numbers allows you to filter your view by who has turned in their assignment or by who has not turned in their work yet.

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Once a student has turned in their work, you become an editor of their document and their Google Document is locked into View only mode for them. Students will not see any comments you add using the comment system in Google Docs until you return the work to them. If you would like for them to view your comments while you are commenting on their work, you will need to change the sharing permissions on their document to Can Comment.

Alternatively, you can provide feedback in Google Classroom. Students will get an email and a notification when you give back feedback from within Google Classroom.

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Points

Google Classroom defaults to 100 points for an assignment. Above the list of student names is the point value for the assignment. A drop-down menu allows you to change the points possible to 1, 20, 50, 100 or mark as “Ungraded.” Clicking on the point values allows you to type over the default value and insert a custom value. At this time, decimal or letter values are not possible.

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Enter student points earned by clicking on the slot in each students row. Pressing enter or tab does not go to the next student. Use your mouse to select the next student and type their grade.

View All Student Work

Student attachments are automatically saved in a folder in Google Drive. Above the list of student names is a button to link to the folder in Google Classroom that has that assignments student work. Student work is appended with their name to make it easy to identify their work in Google Drive. You can click on individual student assignments or use preview mode in Google Drive to view multiple students quickly.

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Returning work

When students submit an attachment to an assignment the teacher becomes the owner of the document and the student loses editing rights. Returning work to students allows them to have editing rights. Check the checkbox next to each student you wish to return work to. This is done automatically if you insert a score for a student. Click the blue return button to return the work.

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Writing process

If you are allowing students to resubmit work with corrections after you return their work to them, students have a chance to resubmit their work for the same assignment. You can view each students record of their submissions by clicking the submission history link for each student.

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When you return the student work and if you change their grade, the student will be notified when you click the return button.

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View all assignments for all of your classes

Instead of locating the assignment in the stream you can start by click on the Classroom main menu icon in the upper left hand corner. This is 3 lines stacked. From the menu, choose “Assignments” which is listed second under “Home.”

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The assignment list shows all of the assignments. In the same way as if the assignments were listed in the stream you can click on the assignment title to view a list of all students or click on the number done to only view a list of students who have submitted the assignment. If you have graded or provided feedback to students you can click on the 3 stacked dots on the right-hand side of each assignment. This will reveal the option to “Mark as reviewed.” Marking as reviewed removes the assignment from the assignment list and moves it to the “Reviewed” tab.viewallassignments2

 

In the next post, we will go over how to create a short question/discussion to students in the class stream at any time, with options to allow students to edit their own answer, and to see and reply to classmates’ answers. Students answer the question in the class stream, and teachers have the option to grade answers.

Create A Google Classroom Assignment

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In our previous post on Google Classroom, we explained how to setup your Google Classroom with a custom theme and adding course information and materials to the About section.

You just posted your assignment in Veracross and you want to use Google Classroom to collect student work because you do not need to give students inked feedback on their work. Here are some easy steps to creating an assignment or an announcement.

Creating an announcement

This is a good way to communicate with your class and give them up-to-date information. Click the “Announcement” button to display a message to your class. You can even attach files (from Google Drive and otherwise), add YouTube videos and provide links. Tip: If you assign an activity outside of Classroom (i.e. a news article to read), you can link to it in an announcement so there’s a record of it in your class.

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announcement

On the announcement screen, you must enter text before you can post your announcement. Going left to right, you have options to upload an attachment, attach content you have in Google Drive, add a link to a YouTube video, and add a link to any website. If you are making this announcement across multiple classes, click the dropdown arrow next to the class name to select another course you are a teacher of. Click the POST button to send out your announcement. If you aren’t ready to post your announcement, clicking the small arrow next to POST will allow you to save your announcement as a draft. Students may comment on announcements.

Creating an assignment

Creating an assignment is exactly the same as creating an announcement except for the addition of a due date and the ability to give each student their own copy of a Google Document/Sheet/Slide/Form.

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  1. Enter a title for your assignment. After you have created your assignment in Veracross, you should copy your descriptive text from Veracross and paste it in the description area of your Classroom assignment.
  2. You can set a due date and an optional time. You can also set the assignment to not have a due date.
  3. Just like the announcement, you can add attachments, Google Documents, YouTube videos, and links to an assignment. You can add multiple resources to the same assignment. If you are adding a Google Document file, you have the option to allow students to only view, to edit the file(all students have access to the same file), or to give each student their own copy.
  4. Click the ASSIGN button to post the assignment. Students will get an email and notification on their iPad from the Classroom app immediately. Using the dropdown arrow, you can save your assignment as a draft if you aren’t ready to post just yet.

If you are attaching a Google Form to an assignment (usually an online quiz or survey) the student receives a link in their view of the assignment that takes them straight to the Form. They click submit to finish the Form/quiz and it automatically marks them as done in Google Classroom.

How the assignment looks in the stream

This is what your assignment looks like after you post it.

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  1. The time you posted the assignment
  2. The title of your assignment
  3. The descriptive text of your assignment
  4. A listing of any attachments you have added to the assignment
  5. Any class comments from both you and the students
  6. The due date of the assignment. This is editable if you need to make a change to the due date. The text turns red if the assignment is due the next day.
  7. A listing of how many students have turned in the assignment. Clicking that area takes you to a list of the students in your class and the work they have submitted.

This has been a look at how to create announcements and assignments in Google Classroom. The next post will focus on how to assess work students have turned in using Google Classroom.

Set Up Your Google Classroom

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In the last post on Google Classroom, a very broad overview of the differences between Google Classroom, eBackpack, and Hapara Teacher Dashboard was given. This post will introduce you to the Google Classroom interface.

Logging into Google Classroom

To get to Google Classroom from your browser, go to classroom.google.com. You and your students should download the Classroom app as well. You can only use Google Classroom with your FCS Google account. The first time you log in, if you are a Middle or Upper School you will see a listing of all of the classes you teach. Before you can use Classroom with your students, you will have to click the Activate button on each class listed. If you do not see any classes or if you do see classes but would like to create your own Classroom, click the “+” in the upper right corner to make a new class.

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Add a class name and a section. The class name should be the title of the class. (“Mrs. Johnson Fourth Grade,” “Spanish 3,” “8th Grade Social Studies”). The section should identify which of those classes it is (for me, mine say “2nd period” for the section). Then click “Create.”

Choose a theme

Once your class is created or you open the classes that have been created for you, you should take a second and choose a theme if you don’t like the theme that Google chose for you. Google tries to set a picture that reflects the name of your class. It can be hit or miss. At the top right, click “Change class theme” on the right side of the header. It will open a gallery of header images you can use to spice up your classroom.

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Edit your about page

The About page (accessible from the middle menu bar) is home to the course name, description, location, and instructor contact information. In addition, there is a Materials section that allows the instructor to add files from Google Drive.

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  1. The Google Drive folder for your class
  2. Each Classroom course has a Google Calendar associated with it. All of your assignments will also be listed in a Google Calendar that you and students can see.
  3. Add materials. This is a great place to link course specific documents that will be referenced regularly (syllabus, reading list, Google Drive folder with all the documents needed for the course, etc).

Add students to your Classroom

If you are using the classes that have been created for you already, you can skip this part. If you have created your own class, have them log into Classroom with their FCS Google account and click the “+” just like you did. It will prompt them for a class code, which you can give them (write it on the board, show it on a projector, etc.). Once they enter it, they’re in!

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You are not limited to just adding students into a Classroom. You can also add other faculty and staff as students or co-teachers. This would be a great use for departments to share and collaborate on documents with each other while maintaining a one-stop-shop for all your communications.

This post has described how to customize the look of your Classroom, add information and materials to the About page, and how to add students to your Classroom. In the next post, we will discuss how to create assignments and announcements.

Intro To Google Classroom

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Google Classroom. You’ve heard about it but you don’t know where or how it fits into Friends’ Central’s electronic workflow. This is the beginning of a series of posts on how to use Google Classroom effectively with your classes.

First, what are the differences between Google Classroom, eBackpack, and Hapara Teacher Dashboard?

Google Classroom and Hapara provide similar functions. Hapara allows you to push out documents and files to students and then you can see those student documents in a simple dashboard view. But that is all it does. Google Classroom also allows you to push out documents, files, and links to students, but it associates those documents with an assignment making it easier for students and teachers to know what documents are tied to the assignment.

There is only one difference between Google Classroom and eBackpack. Teacher inking of student work. Here’s a simple explanation of when you would use Google Classroom or eBackpack to collect student work:

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Classroom also creates Drive folders for each assignment and for each class to help keep everyone organized. Teachers can attach material from their Drive folders to assignments they create. Students can also attach files from their Drive folders to coursework they submit in Classroom. Any files submitted as part of an assignment are automatically stored in Google Drive.

Students can keep track of what’s due on the assignments page and on the class Calendar and begin working with just a click. Teachers can quickly see who has or hasn’t completed the work, and provide direct, real-time feedback and grades right in Classroom.

Some of the things you can do in Google Classroom are:

  • Attach a Google Form to an assignment and when that students submits their response it is marked as done in Classroom.
  • Each class has a calendar, and work with a due date is automatically added to the calendar. Teachers and students can view the calendar in Classroom, or in Google Calendar on their computers and mobile devices.
  • Share to Classroom with Chrome: Teachers can use the Share to Classroom Chrome extension to share web content to to their classes. Teachers can use the extension to create an assignment or announcement in Classroom from any web page.
  • Ask and answer a question: Teachers can post a short answer question to students in the class stream at any time, with options to allow students to edit their own answer, and to see and reply to classmates’ answers. Students answer the question in the class stream, and teachers have the option to grade answers.

Understanding the assignment flow

Classroom weaves together Google Docs, Drive, and Gmail so teachers can create and collect assignments paperlessly. Within Classroom, teachers can create an assignment, use it in multiple classes, and choose how students complete the assignment (for example, whether each student receives an individual copy or all students work in the same copy of the assignment). The teacher can track who has completed the assignment and who hasn’t, and provide feedback to individual students.

Here’s an example of the assignment flow between a teacher and a student:

  1. Teacher selects the option to create a copy of the Google Doc for each student and sends the assignment to the class.
  2. After turning in an assignment, the student loses edit access to the Doc but remains a viewer.
  3. The teacher edits the Doc to grade the assignment, returns it to the student, and editing access is again transferred to the student.

Both the teacher and students can see a list of pending and completed class assignments. The teacher can see the all of the grades for an assignment(assignments do not have to be graded), and students can see their own grades for completed assignments.

This was a broad introduction to Google Classroom. The next post will will focus on the Classroom interface.