Quickest Way to Check If Your Google Drive Link Can Be Viewed By Anyone


You just added a link to a file in Google Drive and you are finding that both students and parents can’t open that file but you are not having any issues opening it. The fastest way to check to see that your Google Drive link has the proper permissions is to use an Incognito Window.

An Incognito Window or Private browsing(in Safari) is a mode that opens a new window where you can browse the Internet without Chrome saving the sites you visit. You can open many tabs in incognito mode and navigate back and forth between the pages you visit. When you close the tabs, Chrome won’t save the sites you’ve visited.

I use this mode all the time to see how a website looks when I am logged in as a different user. The fact that the Incognito window has no current login for any website, it is a great way to see if your shared Google Drive links are in fact viewable to someone else. Most notably, to parents who do not have FCS Google login privileges.

To open an Incognito window, right click your pasted link in the email you are sending to parents, for instance. You will get a menu that has an Open link in incognito window option.


Choosing that option will do exactly as it says. If you believe your Google Drive share setting is set to “Anyone with the link can view“, then you Google Doc will open right up in the window that pops open. If you are presented with a Google login window, then you need to adjust the share settings on your link and try again.

This feature is great when sending Google Drive links to parents using the Veracross email address and ensuring that they can open it with no problems.

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Save Attachments Directly to Google Drive


A new Gmail update will let you view and save attachments directly to Google Drive from within your message.

Google announced the news on its official blog. The new feature is twofold. First, attachments are now visible as previews at the bottom of a message. That means instead of just seeing a list of files with the option to click “preview” (which opens in a separate browser tab), you see a preview within the message itself. Clicking on the preview brings up a fullscreen view of the file, and you can navigate through several attachments the same way you flip through a photo slideshow.


The more significant feature, however, is the ability to save an attachment directly to Google Drive. Simply click on the Google Drive icon that appears when you hover over an attachment and choose where to send your attachment.


You can still download files directly to your computer —just click the arrow button, but the improved Google Drive integration allows for better file access across multiple devices.

Google says that the new feature will roll out over the next week.

Preview Files in Google Drive

It may sound obvious, but sometimes the best way to find something is to start looking. Beginning today, Google Drive will let you quickly preview more than 30 file types and quickly flip between files until you find the one you want.

You’ll see the new preview automatically if you open a photo, video, or PDF. To see a preview of a Google document, right-click on the file name and select “preview.” Once the preview window is open, you can click on the arrows on either side to flip to other files. And right from within the preview, you can watch video files or scroll through multi-page documents.

You can select and copy text from the preview — even for a PDF or Microsoft Word document — or use the zoom buttons to see a file in more detail. Each file preview also gives you one-click access to share, download, print or open a file for editing.

This feature will roll out over the next few days.

Via: google drive blog

Set up your Google drive for offline access

Did you know that you can view and edit certain Google documents offline?

FCS is livin’ the good life in the cloud!

Whoa! That means you can edit a document without an Internet connection- but you must be using the Chrome browser. Not all Google drive files can be edited- just a document- but you can also view spreadsheets and other files in your drive once you’ve set up your drive for offline viewing. It only takes a few minutes to set up, and we highly recommend following the steps below:

  • Click the gear icon in the upper right of your window
  • Select Set up Docs offline from the drop-down menu
  • The “Set up offline viewing of Google Docs” dialog will appear.
  • Click the blue button that says Allow offline docs. After a few seconds, you’ll be able to move on to the next step.
  • On the right side of the dialog, click the blue button that says Install from Chrome web store. If you already have the app installed, you won’t need to complete this step.
  • You’ll be taken to the Chrome web store, where you’ll need to click Install on the right-hand side of the browser window.
  • Once the app is installed, you’ll be taken to a Chrome page with the Google Docs app icon. Click the icon to go back to your Documents List.

Gmail and Drive – a new way to send files

You can insert files from Drive directly into an email without leaving your Gmail.

Have you ever tried to attach a file to an email only to find out it’s too large to send? Now with Drive, you can insert files up to 10GB — 400 times larger than what you can send as a traditional attachment. Also, because you’re sending a file stored in the cloud, all your recipients will have access to the same, most-up-to-date version.

Like a smart assistant, Gmail will also double-check that your recipients all have access to any files you’re sending. This works like Gmail’s forgotten attachment detector: whenever you send a file from Drive that isn’t shared with everyone, you’ll be prompted with the option to change the file’s sharing settings without leaving your email. It’ll even work with Drive links pasted directly into emails.


So whether it’s photos from your recent camping trip, video footage from your brother’s wedding, or a presentation to your teacher, all your stuff is easy to find and easy to share with Drive and Gmail. To get started, just click on the Drive icon while you’re composing a message. Note that this feature is rolling out over the next few days and is only available with Gmail’s new compose experience, so you’ll need to opt-in if you haven’t already.
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Some new ways to get stuff done in Google Drive

In case you haven’t noticed them already, here are a handful of small updates that will make it easier to find, organize, and view stuff on Drive.

  • Search by person: Can’t remember the name of a file but know who shared it with you? Now Drive search auto-completes people’s names making it easier to find the stuff you’re looking for.
  • View Google Earth map files: You can now open, preview, and interact with Google Earth files (.kml and .kmz) right inside Google Drive on the web.
  • Create new folders while organizing files: Now when you select files in your Drive list, in addition to adding them to an existing folder, you can add them directly to a new folder.
  • Drag and drop folders in Chrome: If you’re using Chrome, you can drag and drop entire folders from your desktop to Drive on the web.
  • Search includes your trash: Sometimes files you are looking for accidentally ended up in your trash, so now search results include files there too.

{ via Google Drive Blog }