Import Day Letter Schedule to Your Google Calendar

Want to see the letter day in your Google Calendar? You can now add the with a few clicks of your mouse.

First, from the calendar page on Veracross, click the red subscribe link.

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Then click the School Calendars tab.

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Before clicking the subscribe link next to All School events, make sure the Subscribe using Google Calendar checkbox is checked.

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After checking that box, you can click the subscribe link for All School Events to be taken to your Google Calendar to confirm you want to import this calendar from Veracross.

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After clicking yes, it can take a few seconds for the days to appear in Google Calendar. If the days do not show after about 1 minute, refresh the page and the calendar should show up.

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Tomorrow, expect a post on how to import your class schedule into your personal calendar to show your busy/free schedule for anyone trying to schedule a meeting with you via Google Calendar.

How to Import Your Class Schedule Into Your Google Calendar

It’s the beginning of the year and you would like to import your class schedule into your Google calendar. You subscribed from the Veracross calendar subscription page and subscribed to your class calendar. Then you realized that the imported schedule wasn’t really in your calendar. You wouldn’t get notifications for when you next class was about to start or you couldn’t see if you were busy or free because that calendar isn’t actually in your calendar. This post will show the steps needed to import your schedule into your personal Google calendar. These steps will not work on an iPad.

Step 1

Go to the calendar in your Veracross portal and choose the subscribe tab. Continue reading

Introducing Shared Albums In Google Photos

Google Photos now makes it easy to share photo and video albums with other people. Shared albums in Google Photo is a fast and simple way to pool your photos and videos that makes it easier to bring everyone’s memories or work together.

You can now make the albums you send collaborative. People receiving the shared album can join to add their own photos and videos, and also get notifications when new pics are added. You can even save photos and videos from a shared album to your Google Photos library, so that you can hold onto them even if you weren’t the one holding the camera.

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Best of all, there’s no setup—select photos, make an album and then send the link off to whomever you’d like. And it works no matter what device your friends and family are using—tablet or laptop, Android or iPhone. Anyone you share the link with can view the photos. If the people you invited want to add their photos and videos to the album, they will have to sign in with their Google account.

This would be a great option for students to gather photos and videos for a group project. This would be a great place for teachers to collect student photos and videos from a project. Lastly, this would be a way for teachers to gather or share photos from parents on a field trip.

Add your photos or videos to my shared album!

Google Classroom Tips and Tricks

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Here is a list of some tips and tricks to enhance your Google Classroom experience.

Number your assignments

Use the Share to Classroom Chrome extension

Share to Classroom from a mobile device

Move posts to the top of the class stream

Email a student

Reuse a post

Archive a class

Number your assignments

This is a tip from Alice Keeler. She suggests numbering your assignments to help you and your students find the work in Google Drive needed for the assignment. It might be easier for you as the teacher to say to a student, “look for assignment #035.” or “you are missing #035, #042, and #043.”

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Alice recommends recommend you start each assignment with a 3 digit sequential number. The way a computer “alphabetizes” numbers clusters 1, 11 and 110 together and 2, 22 and 210 together. Always using a 3 digit number will solve this problem. So starting your assignment title with #001, #002, etc will help you and your students organize their work. Numbering the documents that go with the assignment will also help with organization.

Use the Share to Classroom Chrome extension

If you find content on the web that you would like to share with your students in Google Classroom, you can use the “Share with Classroom” Chrome extension. It is installed by default if you are signed into Chrome with your FCS Google account.

Clicking this icon sharetoclassroom next to your address bar in Chrome will give you a listing of all of your classes.

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Each class listed has an arrow for you choose what you would like to create for your Classroom. You can Make an announcementCreate an assignment, or Push the site you are on to students. To share a webpage, click Push to students > Push. The webpage instantly appears in the browsers of all active students and co-teachers in the class. Push to students only works when students also have the Share to Classroom extension installed which means this feature does not work on an iPad.

Create details

If you are making an assignment or an announcement, it works exactly the same as if you are creating the assignment on classroom.google.com.

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Share to Classroom from a mobile device

You can upload and share material from apps to Classroom on your mobile device. You can share links from other websites to Classroom on your iOS device.

  1. Locate the link on your device you want to share.
  2. Touch Share.
  3. Swipe across the screen and touch Classroom.
  4. By default, the next upcoming assignment is selected. If you want to change the assignment, touch and select another assignment.
  5. Touch Attach.

Move posts to the top of the class stream

By default, posts in the class stream are arranged in order of the date and time they are posted. The most recent announcement you post, assignment you create, or question you ask, becomes the top item in the class stream. You can change the order of posts in the class stream by moving any item to the top of the stream. However, it only stays at the top until the next post is created.

  1. Click the item in the class stream.
  2. Click options move to top
  3. Click Move to top.Note: When you move a post to the top of the stream, students get a notification by email or on their mobile devices if notifications are set up on their devices.

Email a student

You can email a student, multiple students, or an entire class at any time.

  1. Click the class that the student is in.
  2. Click Students.
  3. Check the box next to the student’s name, and click Email.
  4. (Optional) If you want to send a message to multiple students, check the box next to each student’s name, click Actions > Email.Note: When you send an email to multiple students, the default setting adds the addresses to the Bcc field. You can move students’ addresses from the Bcc field to the To field.
  5. A new email message box opens. Enter a subject and message and click Send.

Reuse a post

You can reuse any post—announcements, assignments, and questions—from a current or previous class. The post can be modified before you reuse it. For example, you might want to change the date it’s due. You can also use the same attachments and add new ones, if needed.

  1. Click the class.
  2. Click add.
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  4. Click the class that has the post you want to reuse and click Select.
  5. Click the post you want to reuse.
  6. By default, new copies of all the original attachments are created. If you want to reuse the post with the same attachments, click Reuse.If you don’t want to use the same attachments, uncheck the Create new copies of all attachments box.
  7. Click Reuse.
  8. (Optional) Change any information in the post and delete or add attachments as needed.
  9. Depending on the type of post you are reusing, choose the relevant option: Post, Assign, Ask

Archive a class

At the end of the school year or a semester, you may want to archive a class to preserve the class materials, any assignments, and any postings to the class stream. You can still access any class files in Google Drive, but the archived classes are moved to a separate area to help you keep your current classes organized. An archived class can be viewed by you and the students in the class. However, when the class is archived, you can’t edit or add anything to the class until you restore it.

  1. On the class card Archive class, click options and select Archive.
  2. To confirm, click Archive

Google Classroom For Students

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Now that you have your Classroom setup and you have created assignments for your students, it is time to go over the Google Classroom interface as a student.

Students will login at the same classroom.google.com adress that teachers use. You can enroll in our Employee Training class using this code to experience Classroom as a student: q742a5p. Students and teachers should download the iPad app or Android app. After logging in, students will see any classes that have been activated for them by teachers that used the classes FCIT created or the classes teachers created themselves and provided a code for them to use.

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  1. Title of class. The 3 dots allow a student to unenroll from a class. If a student is not showing in your Classroom list all of a sudden, they may have unenrolled.
  2. The teacher’s name and profile photo. You should upload a profile photo to make your class more inviting.
  3. The student’s Google Drive folder for the class. All the work a student turns in goes in this folder.

Student assignments

As soon as you create an assignment, announcement, or question, it will show up in the class stream for students to see and complete their work.

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  1. The Stream shows everything a teacher has assigned to the class.
  2. The About tab shows any classroom materials students may need. This is a great place to put a syllabus or link to a Google Drive folder that contains resources for the class.
  3. For every type of post, the time it was created is displayed. This provides students and teachers with proof of when an assignment was posted.
  4. The date the assignment is due. When a student has turned in the work, they will see a green checkmark with the word Done next to it.
  5. Any attachments(Google Docs, YouTube videos, web links, uploads from apps on the iPad, etc) that go along with the assignment, announcement, or question are visible here.
  6. If enabled by the teacher, students and teachers can leave comments about the assignment.

Turning in an assignment

When a student clicks the title of the assignment or the Open button, they are taken to a page where they can turn in their work.

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  1. The details of the assignment. Includes, the title, details, and any attachments associated with the assignment.
  2. The list of any files the student is turning in.
  3. The Add dropdown gives students a chance to upload their work from Drive, provide a link to their work, or upload any type of file from their computer.
  4. The Create dropdown allows a student to create a Doc, Slide, Sheet, or Drawing. Choosing this option creates those document types with the title of the assignment and the student’s name.
  5. Students may leave a private comment that only the teacher can see and respond to. Teachers will get a notification when a student leaves a comment.
  6. When the student has turn in their work, a green checkmark and the word Done will appear here.
  7. Students use this button to turn in their work.

When students click the Turn in button, they are shown exactly what they are about to submit as their work.

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After turning in their work, students can unsubmit their work if they made a mistake and submitted the incorrect file(s). However, as soon as students turn in their work, they are no longer owners of their document. The teachers become the owner until the work is returned to students.

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  1. The score, if any, the student received on their assignment.
  2. The notification that the student’s work has been returned to them.
  3. The Resubmit button allows a student to submit work again. This could be used for students who need to make corrections or to turn in draft work.

The student view and assignment workflow is exactly the same on both the web and in the mobile app.

In the final Google Classroom post, we will go over some best practices, tips, and features to make using Google Classroom more efficient.

Using Google Photos to back up pictures and videos

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Back in June, Google came out with a new app, Google Photos, and it has only gotten better over the last few months.

Besides being great at organizing, managing and searching photos, Google Photos also has a handy backup feature for all of the photos and videos you take with your Android, iPhone, or iPad. And because you have free unlimited storage as part of your FCS Google Apps account, it is a great place to ensure your photos and videos are backed up for safe keeping.

First, make sure you download the Google Photos app from the App Store. After it is downloaded, open the app and sign-in with your FCS Google account. You are allowed to sign in with multiple accounts, but be aware you can only backup to one account at a time. You can view photos from your other accounts. We will go over how to choose the default later.

If this is the first time you are using the Photos app, Google will ask you some questions about accessing your “Camera Roll”. Make sure you allow Google Photos access to your camera so that your photos can be backed up. If you have already installed the app but denied access to the camera roll, you will need to turn it on again from the app settings.

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Touch the hamburger icon in the upper left of the app to see the settings panel. Touch Settings. On the next screen, touch Back up & sync.

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After touching Back up & sync, there is a toggle to turn on backups. Also on that page are settings related to the backup account, the Upload size, and when to backup your photos and videos.

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  • If you are signed in with multiple accounts, tapping your email address will show you the other accounts you have signed in with and would like to use as the backup location.
  • You can choose the upload size of your photos and video. If you are using your FCS account for backups, you can choose Original since you have unlimited storage. If you are using your personal account, you need to be mindful of the storage you have available. If you choose free unlimited storage, Google will maintain the original resolution up to 16MP for photos, and 1080p high-definition for video. Not an issue on iPads or iPhones.
  • If you don’t have an unlimited data plan with your carrier, be mindful that you will use cellular data if you are not on wireless.

After backing up successfully, you will now have a new Google Photos folder in your Google Drive which makes it easy when you want to insert images from your phone or tablet into other Google Apps products.

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In addition to photo backup and management, you can also create animations and collages, create and edit stories, and create and edit movies in Google Photos.